Facilities Coordinator
JLL - Meridian, ID
Position Summary:
Facility Coordinator
Location: Boise ID
Provide general overall FM services including continuous monitoring of facility. Work with property managers to handle routine property management operations, including: procurement of property supplies and services, issuing purchase orders, managing bid requests and service/construction contracts, and processing of accounts payable and accounts receivable.
Job Responsibilities
Administrative Function
*Assist Facility Management Team with tactical planning for the team’s goals and objectives
*Provide facility specific assistance to the project management team as needed or requested
*Manage and maintain small facility management tasks as assigned
*Coordinate special events in support of client or JLL
*Provide support for meetings and conference room reservations as needed and directed
*Assist with the coordination and scheduling of maintenance activities
Communication and Relationship Coordination
*Provide general overall facility management services including continuous monitoring of office/facility
*Act as an interface with client, visitors and guests
*Ensure appropriate follow up with customers
*Provide direction/information to vendors, facilities staff and service providers as required to ensure excellent coordination/execution of work within client environment with minimal disruption
Compliance
*Properly and effectively administer and maintain all security systems
*Assist with budgetary requests, analysis and reporting
*Assist with researching, analyzing and reporting budget variances
*Any and all other duties and tasks assigned.
Education/training
*Associates degree in facilities management, building, business or other related field- Bachelors Preferred
*2+ years’ experience with Facility or Property Administration
*Superior customer service skills and orientation
*Ability to maintain professionalism at all times under stressful situations
*Ability to plan and manage work under time constraints
*Ability to multitask and work without direct supervision
*Proficient in MS Office, and possess strong written, verbal and people skills
*Strong organizational skills and collaborative style
Other abilities
*Must be proficient at Excel Spreadsheets and have capability of customizing administrative reports
Posted: 30+ days ago
