Administrative Assistant
JLL - San Juan, PR
Position Summary:
SUMMARY
Performs administrative and office support activities for multiple manager and director level individuals. Duties may include fielding telephone calls, receiving and directing visitors, document processing, creating spreadsheets and presentations, and filing. Position is also responsible for entry as directed for items such as travel, expense reports and meeting coordination.
ESSENTIAL FUNCTIONS
CALENDAR AND TRAVEL MANAGEMENT
- Maintain calendar and secure travel arrangements.
TYPING, FILE, AND INFORMATION MANAGEMENT
- Organize files as directed and maintain directory of stored files.
- Provide administrative support to create, modify or finalize documents.
- Send documents via mail, UPS, or FedEx.
MEETING MANAGEMENT
- Book rooms as directed for meetings.
- Submit food requests for meetings.
EXPENSE MANAGEMENT
- Order supplies and submit equipment requests.
- Process expense reimbursement requests and allocate cost.
COMMUNICATIONS MANAGEMENT
- Organize incoming communications and distribute.
EXPERIENCE
- 0 – 4 years of related administrative experience
- Minimum 1 year of direct experience in a support function role
KNOWLEDGE, SKILLS, AND ABILITIES
- Microsoft Office including Outlook
- Professional Demeanor
Posted: 30+ days ago
