Receptionist
JLL - Moca, PR
Position Summary:
SUMMARY
Provides general office support with a variety of clerical activities and related tasks. The receptionist will be responsible for answering incoming calls, directing calls to appropriate associates, mail distribution, flow of correspondence, requisition of supplies as well as additional clerical duties.
ESSENTIAL FUNCTIONS
FRONT DESK
- Greet/ host/ provide support for guests, visitors and employees
- Answer all in-coming calls
- Answers telephones and directs the caller to the appropriate associate. Will transfer a caller to an associate’s voice mailbox when the associate is unavailable.
- Point of contact for all packages/deliveries
- Pick-up, drop-off, prepare postage/labels for mail/UPS/FedEx, courier services, etc.
- Update phone lists
- Respond and follow through to requests for information and communicate with all levels of management with minimal supervision
GENERAL OFFICE
- Housekeeping Duties (i.e.: pick up and display newspapers, load/unload dishwasher, coffee machine maintenance, etc.)
- Maintain all conference rooms for cleanliness / reserve conference rooms, including ordering and/or setup
- Order, maintain and organize all kitchen and office supplies
- Resolve problems associated with all building services including: janitorial, mailroom, copier services, parking, badging, and conference rooms.
- Assists with the coordination and scheduling of office/building maintenance activities.
EDUCATION AND EXPERIENCE
- High school diploma
- Some college, preferred
- One to two years of relevant experience
- Three years administrative/facilities experience supporting multiple people preferably in the commercial real estate industry, preferred
KNOWLEDGE, SKILLS, AND ABILITIES
- Excellent customer service and relationship building skills
- Strong organizational, interpersonal and communication skills
- Working knowledge of Microsoft Word, Excel, Power Point, Outlook, Mapping and database software
- Working knowledge of audio visual equipment located in the conference rooms
PHYSICAL WORK REQUIREMENTS / CONDITIONS
- This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary
Start a lasting career with JLL today!
Total Rewards reflects JLL’s investment in employees’ needs and preferences in Career, Recognition, Well-being, Benefits and Pay. We offer a competitive salary and benefits package. To be considered, please visit our Web site at www.us.am.joneslanglasalle.com/UnitedStates/EN-US/Pages/Careers.aspx to apply online. All resumes MUST BE submitted via our web site. Please reference Job 55193BR
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Posted: 30+ days ago
