Facility Coordinator
JLL - San Francisco, CA
Position Summary:
Directly support the Facility Management team with on-going facility and team related responsibilities.
ESSENTIAL FUNCTIONS
- Demonstrate confidence, professionalism, responsiveness and exceptional customer service skills
- Use good business judgment when responding to the needs of clients, both internal and external.
- Communicate professionally, in a clear and concise manner and display a professional appearance.
- Conduct routine facility inspections to determine areas for service.
- Submit facility work orders to the proper provider as directed on a timely basis
- Track progress of work orders submitted to monitor status. Report open issues to Facility Management team.
- Coordinate building service requests with service providers; confirm proper insurance is in place, provide access, and monitor the repairs.
- Assists with the coordination and scheduling of preventative maintenance activities.
- Assist occupants in scheduling conference rooms and A/V equipment using the online conference management system or other reservation system.
- Provide conference room support to include room set-up, technology support including AV, catering orders, supplies and clean up.
- Assist in management and monitoring of office safety and security including access control, parking access where applicable and meeting ADA/Federal/OSHA standards.
- Participate in various employee onboarding requirements including the preparation of employee name signage, assign access cards, assigning phone extensions, emergency procedure documents, information packets, etc.
- Monitor condition of office equipment including but not limited to MFD’s, postage machine, AV, kitchen appliances.
- Inventory, order and stock kitchen and office supplies.
- Assist with relocation services, office projects preparation and clean up, and occupancy tracking.
- Support emergency preparedness plans of the office including participation or leadership of the emergency team.
- Process and file office invoices for approval. Coordinate with vendors to correct discrepancies and ensure timely payment of AP.
- Assist with researching, analyzing and reporting budget variances.
- Helps support facility specific cost savings targets to contribute to the account achieving savings
- Update office occupancy data online.
- Coordinate compliance documents for office vendors, contracts, access rights and equipment inventories.
- Provide updates applicable to content on office Connect page.
- Collect and report on Facility Management data.
- Ensure the delivery of inbound and outbound mail, express packages, and messenger orders.
- Assist Facility Management team with tactical planning for the regional facilities team’s goals and objectives
Start a lasting career with JLL today!
Total Rewards reflects JLL’s investment in employees’ needs and preferences in Career, Recognition, Well-being, Benefits and Pay. We offer a competitive salary and benefits package. To be considered, please visit our Web site at www.us.am.joneslanglasalle.com/UnitedStates/EN-US/Pages/Careers.aspx to apply online. All resumes MUST BE submitted via our web site. Please reference Job 56050BR
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Posted: 30+ days ago
