Business Continuity Program Coordinator
JLL - Thousand Oaks, CA
Position Summary:
OVERVIEW
The Project Coordinator will provide support to the Business Continuity Manager including, but not limited to, correspondence, taking meeting minutes, updating directories, managing Vendor Qualification Process, developing and tracking of business continuity drills and exercises, track and update action items, managing and reviewing training requirements and arranging meetings. Coordinate special projects as assigned.
ESSENTIAL FUNCTIONS
- Complete word processing tasks (e.g., correspondence, reports, memos, proposals, charts, agreements).
- Perform administrative duties (e.g., filing, photocopying and faxing) in an efficient and timely manner.
- Create and maintain electronic and hard-copy filing systems conducive to individual Business Unit needs.
- Maintains organization chart and official staffing records.
- Identify challenges and solicit assistance for resolution.
- If requested, attend departmental meetings. Record, type and distribute meeting minutes.
- Manage ad hoc projects/initiatives as needed. Participate in and support firm-wide initiatives.
- Perform inventory restocking activities.
- Respond to special requests and assist other Business Units as required.
- Support training coordination for Thousand Oaks, CA (ATO) site to meet or exceed all training targets.
- Coordinate safety, professional development and technical training programs, engaging with external service providers, tracking progress and reporting back to management all programmatic accomplishments.
- Organize meetings, off site training, travel (including managing approvals), visitor badging, office supplies, and other duties as requested.
- Compile and prepare data for monthly and annual reports.
- Update internal company website and client SharePoint site.
- Manage and update Vendor Qualification process and updates.
EDUCATION AND EXPERIERNCE
- Bachelor’s degree in Business, Finance or Accounting desired
- Minimum 3 years of administrative experience
KNOWLEDGE, SKILLS, AND ABILITIES
- Demonstrate a proficiency in Microsoft Office Suite (Word, PowerPoint, Excel and Outlook), SharePoint, Skype
- Possess a working knowledge in navigating and conducting Internet and Intranet searches.
- Have a working knowledge of audio-visual equipment located in conference rooms, including an ability to connect videoconference calls.
- Possess proper oral and written communication skills (spelling, grammar and punctuation).
- Communicate professionally, in a clear and concise manner. Team and customer focused with a collaborative work style.
- Strong organizational skills. Ability to plan and manage work under time constraints, without direct supervision.
- Ability to lift 25 lbs.
- Be a team player, dealing effectively with co-workers and internal clients at all levels.
- Ability to work in a fast-paced environment and maintain professionalism and confidentiality at all times. Readily adaptable to change.
- Pay attention to detail and show a willingness to complete projects in a timely and efficient manner.
Start a lasting career with JLL today!
Total Rewards reflects JLL’s investment in employees’ needs and preferences in Career, Recognition, Well-being, Benefits and Pay. We offer a competitive salary and benefits package. To be considered, please visit our Web site at www.us.am.joneslanglasalle.com/UnitedStates/EN-US/Pages/Careers.aspx to apply online. All resumes MUST BE submitted via our web site. Please reference Job 56091BR
#LI
Posted: 30+ days ago
