Sr Brokerage Assistant (Brentwood)
JLL - Los Angeles, CA
Position Summary:
JLL is looking for a Senior Brokerage Assistant to join its winning team of professionals for the Southwest Region – Retail Team in Brentwood.
OVERVIEW
This position will be responsible for providing full administrative and marketing support to three or more key executives in the organization. Duties performed may include a broad range of complex tasks involving confidential or technical information. This position requires a person who can be responsible for prioritizing projects in order to meet multiple deadlines in a fast-paced, team-oriented environment. Requires 3-5 years relevant experience preferred commercial real estate industry background.
ESSENTIAL FUNCTIONS
- Prepare and distribute presentations, reports, proposals, spreadsheets, correspondence and other documents
- Create and maintain detailed real estate documents requiring high levels of accuracy including, market surveys, tours, proposals, etc.
- Serve as an information resource by conducting research, assembling data, and performing special projects
- Maintain and update client/prospect databases
- Coordinate mass marketing mailings
- Process and check expense reports
- Invoice transactions, keep accurate work in progress/commission reports for brokers
- Update and maintain CRM database
- Provide informational assistance by directing telephone traffic and greeting clients
- Participate in regular administrative staff meetings and division meetings
- Provide cross-functional backup to administrative staff as needed
- Create, maintain and/or purge files and records, including real estate transaction files
- Schedule appointments and coordinate travel arrangements
- Maintain adequate office supply levels and troubleshoot office equipment problems
- Perform other related duties as assigned
QUALIFICATIONS AND EXPERIENCE
- Minimum 7 years administrative experience, preferably with commercial real estate experience
- Must have had at least 2 years of experience supporting multiple people
KNOWLEDGE, SKILLS, AND ABILITIES
- Strong ability to multi-task with multiple projects and deadlines in a “high volume” work environment
- Strong organizational, creativity, interpersonal and communication skills.
- Advanced working knowledge of Microsoft Word, Excel, Power Point, and Internet programs.
- Must be able to work independently; take initiative to get things done with little supervision
- Type 65+ WPM.
Posted: 30+ days ago
