Facilities Move Coordinator
JLL - Rockford, IL
Position Summary:
SUMMARY
Coordinate and supervise clerical/administrative support function for move management team. May perform basic move management duties.
ESSENTIAL FUNCTIONS
ADMINISTRATIVE SUPPORT (20% – 40%)
- Ensure operations manual is in place and updated on account
- Receive and process client move requests
- Take meeting minutes and distribute to project team
- Create and distribute move communications and labels to clients
- Perform move day duties to include but not limited to: Pre and post-move inventory, furniture inventory, hanging move signage, and supervising movers
MOVE MANAGEMENT (60%+)
- Proactively manage move-related issues on account or assignment.
- Ensure client satisfaction throughout the move management process
- Coordinate move with property management, facilities management, all parties involved in moves, etc.
- Ensure all move management activities are performed in a manner consistent with documented processes
- Work order and small project management, including but not limited to furniture reconfigurations and space enhancements
- Incorporate “best practices” into move projects
- Ensure move processes are managed in accordance with the client’s and JLL’s policies and procedures
- Adherence to move management schedule and budget
- Ensure data accuracy within move management and CAFM systems
MISCELLANEOUS
- Any and all other duties and tasks assigned.
- Compliance with all JLL policies and procedures, including but not limited to time & expenses, ethics and business practice.
EDUCATION AND EXPERIENCE
- Bachelor Degree from an accredited institution, preferred.
- 0 – 2 years practical experience.
- Background in project management, construction management, architecture or project strategy planning, preferred
- Experience using a facilities management system
KNOWLEDGE, SKILLS, AND ABILITIES
- Excellent written and verbal communication skills
- Detail oriented
- Ability to multi-task and work both in a team and independently
- Strong interpersonal skills with the ability to interact with executive level internal & external clients
- Organizational & detailed-oriented with the ability to prioritize and manage differing needs of the business.
- Basic proficiency with Microsoft Office products.
- Knowledge of construction or commercial real estate industry.
- Familiarity with architectural drawings and furniture and space planning concepts
HOURS | TRAVEL
- Flexibility with work hours and travel, as needed
Start a lasting career with JLL today!
Total Rewards reflects JLL’s investment in employees’ needs and preferences in Career, Recognition, Well-being, Benefits and Pay. We offer a competitive salary and benefits package. To be considered, please visit our Web site at www.us.am.joneslanglasalle.com/UnitedStates/EN-US/Pages/Careers.aspx to apply online. All resumes MUST BE submitted via our web site. Please reference Job 55822BR
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Posted: 30+ days ago
