Occupancy Planner
JLL - Phoenix, AZ
Position Summary:
GOAL
To manage the supply, capacity and demand of Client’s portfolio of space in a specific, geographic region.
DELIVERABLES
Within the geography, can answer:
- How much space is currently available?
- What are the workplace conditions?
- What are bottom-up seat count projections by group?
ESSENTIAL FUNCTIONS
SUPPLY AND DEMAND PLANNING
- Provides a single point of contact for geography-related planning questions;
- Reports the bottoms-up seat count projections by business unit for a rolling, three-year planning horizon and works with Sr. Occupancy Planner(s) to reconcile discrepancies with tops-down projections; (PFF = Population Forecast Form)
- Tracks and reports projected versus actual seat counts;
- Provides geographic stacking diagrams by location, by building and by floor;
- Reports the current supply and capacity, and forecasts inventory changes for a rolling three-year timeframe;
- Maintains and secures business units’ agreement to geographic stacking plans;
- Develops preliminary program requirements for each department (by building, if necessary);
- Develops migration plans and sequencing of group-level moves / relocations;
- Educates local contacts on planning and space policies/standards, procedures and protocols, and notifies planning manager if they are not being followed;
- Forecasts order of magnitude scopes, schedules and budgets for project moves planned to occur based on stacking plans / strategy;
- Ensures planning is aligned with corporate guidelines, and that all scenarios maximize use of space;
- Recommends and enforces space policies/standards, procedures and protocols
- Develops, maintains and reports space allocation plans, and if applicable, issues space allocation reports.
- Participates in Audits (including seat assignments, occupancy, vacancy, labs & equipment). Present Audit Data to Senior OP & Leadership.
- Implement/Sell the Mobility Program, including conducting Dark Space Studies, Work style Surveys, iPlan recommendations.
- Measure, Monitor and report cost saving and value added contributions
- Assist in developing site-specific Planning Strategies with Senior Leadership.
REPORTING AND FACILITATION OF PROJECTS
- Compile Quarterly Report Data
- Field Verify Occupancy Planning Data
- Attends kick-off meetings for new real estate acquisitions, major renovation projects and project moves; and
- Facilitates communication between other occupancy planners, planning assistants, CAD administrators, and other Jones Lang LaSalle team members.
- Assists in Issuing the Quarterly Report: The quarterly report includes: headcount projections, supply and capacity information and the status of major initiatives (a real estate action plan) for the portfolio; monthly space allocation data, group block plans.
- Facilitates and/or resolves issues identified in the weekly planning meeting;
- Attends kick-off meetings for new real estate acquisitions, major renovation projects and project moves;
- Facilitates communication between other occupancy planners, planning assistants, CAD administrators, and other Jones Lang LaSalle team members; and
- Provides performance review input for planning assistants and CAD administrators.
TEAM ENGAGEMENT
- Group-level leaders to collect seat count forecasts, and resolve seat count forecast discrepancies;
- review and resolve geography-specific forecasts, needs, concerns, and issues;
- Planning assistants and CAD administrators to ensure accuracy of planning database information; and
- Planning assistants and CAD administrators to review and resolve campus/building-specific forecasts, needs, concerns, and issues
- Project Management / Facility Management to review stacking strategies, and to provide workload forecast related to project moves that are planned to occur based on stacking plans / strategy.
- Collaborate with Project Management, Facility Management and Transactions on all Site Rationalization Efforts
MISCELLANEOUS
- Any and all other duties and tasks assigned.
EDUCATION AND EXPERIENCE
- Bachelor's degree in Architecture, Interior Design, or Finance
- Minimum of 3-5 years’ experience
KNOWLEDGE, SKILLS, AND ABILITIES
- MS Office, AutoCAD, CAFM tools
- Strong Communication both written and oral
Start a lasting career with JLL today!
Total Rewards reflects JLL’s investment in employees’ needs and preferences in Career, Recognition, Well-being, Benefits and Pay. We offer a competitive salary and benefits package. To be considered, please visit our Web site at www.us.am.joneslanglasalle.com/UnitedStates/EN-US/Pages/Careers.aspx to apply online. All resumes MUST BE submitted via our web site. Please reference Job 56895BR
Posted: 30+ days ago
