Lease Administrator-Preferred Growth Properties

Roles and Responsibilities

·         Daily interactions with and coordination of information flow between property managers, leasing agents, property accountants and property owners.

·         Preparation of lease summaries, abstracts, commencement date agreements and similar documents.

·         Monitoring and coordination of landlord and tenant lease compliance.

·         Review leases and related documents

·         Conducting lease research and interpretation relative to landlord inquiries, lender inquiries, tenant issues and billing, as needed.

·         Assist with resolution of tenant issues, including but not limited to audit and billing disputes, tenant A/R issues and tenant lease compliance failures with property management, property accounting, legal and leasing teams, as requested.

·         Preparation and distribution of SNDA’s and estoppel certificates.

·         Receipt, review, processing and resolution of tenant requests, notices, inquiries and correspondence.

·         Preparation and transmittal of landlord notices, correspondence, inquiries.

·         Coordination and tracking of space delivery, tenant opening, rent commencement, measurement certification, space surrender and lease termination.

·         Coordination of tenant account set-up and modification.

·         Status monitoring and reporting for all pending lease transactions.

·         Coordination and monitoring of tracking efforts relative to lease restrictions, occupancy status, co tenancy compliance, kick out status.

·         Assist in due diligence and other special projects and prepare reports, as assigned

·          Update and maintain electronic and paper lease files and tenant records.

·         Coordination of square footage information and certification with construction and accounting departments.

·         Reconciliation of square footages, postal addresses, suite and space information.

Qualifications and Education Requirements

• Bachelor’s degree (accounting, finance or related field) preferred
• 3 years relevant experience in commercial lease administration or real estate accounting
• Strong knowledge of leasing principles and commercial lease agreements and interpretation
• Strong communication, interpersonal and organizational skills with an attention for detail and problem solving
• Strong proficiency with MS Office (Word and Excel) suite of software
• Database experience and commercial real estate accounting/management system (Yardi, MRI, etc.) preferred.

Physical and Environmental Requirements

• Must be able to sit at a computer or desk for extended periods of time.
• Must be able to use hands/arms to operate keyboard, telephone and for repetitive motion activities.
• Must be able to lift objects up to 25 lbs. with or without assistance.
• Must be able to communicate using speech, sight, and sound with or without assistive device.
• Must be able to stand, walk, stoop or crouch while performing daily activities of the job.