Bid Coordinator - Sr

Duties and Responsibilities

• Opens, date stamps, sorts, and distributes bid requests.
• Organizes bids by due date.
• Notifies appropriate parties of bid awards.
• Establish and maintain permanent bid files.
• Maintain and update bid log.
• Coordinate all billbacks with contract coordinators.
• Answers telephone and provides information/assistance or routes caller to appropriate staff member.
• Takes phone or fax messages and delivers to appropriate individual or file.
• Makes follow-up phone calls to brokers/suppliers as requested.
• Composes and types routine correspondence, RFP response Documents,  and memoranda. 
• Compiles and types statistical reports including tables and text using spreadsheet (Excel)  software.
• Assists Bid/Contract Dept. with monitoring office supplies.
• Makes copies, collates, and staples materials as requested.
• Establishes and maintains permanent files; files and retrieves files as requested.
• Prepare and process bid requests and bid awards.
• Run weekly, monthly, and quarterly reporting and send to appropriate individuals.
• Maintains nutritional book updated as we get new data.
• Work with vendors/brokers to get new items added to existing bill backs or allowances.
• Provide information when needed to end-users. 
• Offers clerical support to the School Commodity Specialist as needed.
• Performs other related duties as required by Bid/Contract Management staff.
• Assist with maintaining and tracking USDA Commodity Inventory and customer/state reporting.
• Analyze weekly DWO report.