Manager, Facilities
JLL - San Juan, PR
Position Summary:
We are currently seeking a Facilities Manager supporting our Citi Caribbean team in San Juan, PR.to supervise and direct the operations and performance of vendors and Class A building for Citibank. Perform and /or direct the performance of all facility departmental service requests, insuring work performed in all spaces is accomplished efficiently and that agreed service sope an performance are achieved with a minimum amount of disruption and alignment with core site activities. The Facilities Manager will also be responsible for managing these vendor relationships and coordinating related services with this provider base, including preparation and/or response to events or requests.
Responsibilities:
- In consultation and collaboration with the Area Manager, oversee the operation, staffing, performance and development of the Property Management service delivery staff
- Ensure client satisfaction with client Facility/Property Management by providing a seamless interface into client real estate organization; demonstrate leadership, responsiveness and creativity
- Oversee/Supervise/Coordinate locally the development and management of the capital and expense budgets
- Support the Area Manager in the implementation of short and long-term projects for the client project
- Develop and implement the annual management plan; accomplish key performance indicators as identified by client
- Oversee the appropriate monthly/quarterly/annual reporting appropriate for the client
- Maximize utilization of suppliers, preferred vendors/contractors and the level of spending with Minority/Women owned Business Enterprises (M/WBE)
- Ensure compliance with Citi & Jones Lang LaSalle minimum audit standards, reporting requirements and best practices
- Share best practices with the assigned owner of best practices for Jones Lang LaSalle Facilities Management
- Oversee the development and manage the detailed, zero-based annual operating budgets for each building in your territory
- Develop monthly/quarterly variance reporting on all operating budgets for each property on a timely basis
- Assist with the development and implement the annual management plan for the buildings within the area
- Help to develop and approve the annual capital plan for each building, interfacing closely with the client representative
- Develop and implement innovative programs, processes and producers that reduce short and long term operating costs and increase productivity. Work closely with the Area Manager, and the client
- Coordinate discussions with each vendor or supplier regarding goal setting, performance criteria, and performance review
- Manage the negotiations of new and the maintenance of existing contracts
- Provide the lead role to monitor customer satisfaction and increase it
- Source local services and goods needed to perform day to day operations through 3rd party suppliers. This includes writing contract, obtaining necessary vendor set up forms and reviewing certificate of insurance for compliance.
- Collaborate with account Sourcing team on national and regional sourcing opportunities to define scope, coordinate supplier walk-through, and manage national and regional supplier performance at property level.
- Develop & assist in the completion of client reporting requirements for the Country as requested by client
Minimum Requirements:
- Strong organizational and management skills
- Strong interpersonal and supervisory skills
- Experience in matrix management organization desirable
- Strong presentation skills
- Knowledge of real estate, telecommunications, furniture, accounting and building systems helpful
- Excellent verbal and written communication skills
- Computer proficiency, including MS Excel, Word, PowerPoint and Explorer
- Knowledge/understanding of HVAC systems, UPS & Generator equipment, electricity & plumbing
- Bachelor’s degree or equivalent work experience in Facilities Management with management/technical emphasis; MBA desirable
- Minimum of 8 years of experience required either in the Corporate environment, third party service provider or as a consultant
Total Rewards reflects JLL’s investment in employees’ needs and preferences in Career, Recognition, Well-being, Benefits and Pay. We offer a competitive salary and benefits package. To be considered, please visit our Web site at www.us.am.joneslanglasalle.com/UnitedStates/EN-US/Pages/Careers.aspx to apply online. All resumes MUST BE submitted via our web site.
Posted: 30+ days ago
